Job Description
Are you an organized and detail-oriented professional seeking a dynamic career in New York City?
Summit Administrative Services is currently hiring a dedicated Office Assistant to support our growing team in Midtown Manhattan. In this role, you will be the face of our organization, ensuring smooth daily operations and providing high-level administrative support to management.
Why You'll Love This Role:
- Work in a prestigious, modern office environment.
- Competitive salary and comprehensive benefits package.
- Opportunities for professional growth and leadership development.
- Collaborative culture with a focus on employee well-being.
The Role:
We are looking for a proactive individual who excels at multitasking and thrives in a fast-paced setting. As our Office Assistant, you will manage incoming communications, coordinate schedules, and maintain the efficiency of our office workflow.
Responsibilities
- Manage incoming calls, emails, and visitors, ensuring a professional and welcoming environment.
- Coordinate meeting schedules, book conference rooms, and prepare necessary meeting materials and agendas.
- Oversee office supply inventory, place orders, and maintain a well-stocked and organized workspace.
- Perform accurate data entry and maintain digital and physical filing systems.
- Assist with payroll processing, expense reports, and general accounting support.
- Handle travel arrangements and itineraries for executives as required.
- Support special projects and ad-hoc administrative tasks as assigned.
Qualifications
- High school diploma or equivalent; Associate's degree or previous administrative experience preferred.
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong time management skills with the ability to prioritize tasks effectively.
- Detail-oriented with a high level of accuracy in data entry and reporting.
- Ability to maintain confidentiality and handle sensitive information with discretion.