Job Description
Are you a detail-oriented professional looking for an immediate opportunity in the heart of Los Angeles? Apex Innovations Group is seeking a highly motivated Office Assistant to join our dynamic team. We pride ourselves on a collaborative work environment and are looking for someone who can hit the ground running.
In this role, you will be the face of our company, ensuring our office runs smoothly and efficiently. You will have the chance to work in a fast-paced setting where your organizational skills and proactive attitude will be valued.
Responsibilities
- Front Desk Management: Greet and direct visitors, answer phones, and manage incoming inquiries professionally.
- Administrative Support: Handle email correspondence, manage calendars, and schedule meetings for senior staff.
- Document Management: Prepare, proofread, and distribute internal documents and external correspondence.
- Inventory Control: Monitor office supply levels and place orders to ensure smooth operations.
- Mail & Delivery: Sort and distribute incoming mail and packages promptly.
- Event Coordination: Assist in organizing company events, team building activities, and client lunches.
- General Duties: Perform various other clerical duties to support the management team as needed.
Qualifications
- Education: High school diploma or GED equivalent required.
- Experience: Minimum 1-2 years of experience in an administrative or office support role.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Communication: Excellent verbal and written communication skills in English.
- Organization: Strong attention to detail and the ability to multitask effectively.
- Interpersonal Skills: Professional demeanor with a friendly and approachable personality.
- Reliability: Ability to work full-time hours with a strong work ethic.