Job Description
Are you an organized, detail-oriented professional looking to make a significant impact in a thriving corporate environment? Horizon Executive Staffing is currently seeking a dedicated Office Assistant to join our dynamic team in the heart of Los Angeles. In this pivotal role, you will serve as the face of our operations, ensuring smooth administrative workflows and providing high-level support to executive leadership.
We offer a competitive salary, comprehensive benefits package, and a collaborative culture that values innovation and efficiency. If you are ready to elevate your career in a premier organization, we want to hear from you.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate travel arrangements for senior executives with precision and professionalism.
- Handle incoming communications, including phone calls and emails, with a focus on exceptional customer service and timely responses.
- Prepare and distribute internal memos, reports, and presentations using advanced Microsoft Office Suite applications.
- Maintain and organize physical and digital filing systems to ensure information retrieval is seamless and compliant with company protocols.
- Assist in the coordination of office events, meetings, and vendor relationships to foster a productive work environment.
Qualifications
- High school diploma or equivalent; Associate’s degree or administrative certification is preferred.
- Minimum of 2 years of experience in an office administration or executive support role.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with a professional telephone manner.
- Demonstrated ability to multitask effectively in a fast-paced, high-volume setting.