Job Description
Are you a detail-oriented professional ready to make an immediate impact? Meridian Corporate Services is currently seeking a highly organized Office Assistant to join our thriving team in Chicago, Illinois. We pride ourselves on our dynamic work environment and are looking for someone who can hit the ground running.
In this pivotal role, you will be responsible for the smooth operation of our front office and administrative departments. If you have a passion for organization and a professional demeanor, we want to meet you.
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail, ensuring a professional and welcoming tone.
- Coordinate and schedule meetings, including booking conference rooms, preparing agendas, and setting up video conferences.
- Maintain and organize the physical and digital filing systems to ensure easy access to records.
- Assist in the preparation of presentations, reports, and correspondence using Microsoft Office Suite.
- Monitor office inventory, restock supplies, and process purchase orders for office equipment and materials.
- Greet visitors and direct them to the appropriate personnel or area of the building.
- Provide general administrative support to management as needed.
Qualifications
- High school diploma or GED required; Associate’s degree preferred.
- Proven experience as an Office Assistant, Administrative Assistant, or Receptionist.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills with a strong command of grammar and spelling.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Ability to maintain confidentiality and exercise professional discretion at all times.
- Reliable transportation and a professional appearance.