Job Description
Are you a detail-oriented professional seeking a stable, full-time opportunity in Chicago? Horizon Executive Services is currently accepting applications for a Professional Office Assistant to join our growing team. We pride ourselves on providing a dynamic work environment where organization and efficiency are highly valued.
As an Office Assistant, you will play a crucial role in ensuring our daily operations run smoothly. This is an Immediate Hiring position, meaning we are looking for candidates ready to start contributing from day one.
Responsibilities
- Manage and distribute incoming correspondence, emails, and phone calls with the utmost professionalism.
- Coordinate and schedule meetings, including room bookings and comprehensive calendar management.
- Maintain accurate records and perform high-precision data entry tasks.
- Assist in inventory management and reordering office supplies to ensure operational readiness.
- Greet visitors and provide exceptional customer service to clients and employees.
- Prepare reports, memos, invoices, and other documentation as required.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience as an Office Assistant or in a general administrative role.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks effectively.
- Must be available for a full-time schedule.