Job Description
We are looking for a proactive and detail-oriented Office Assistant to join our dynamic team in San Antonio. As a key member of our administrative staff, you will ensure our office runs efficiently by managing daily operations, supporting management, and providing exceptional customer service. This is an immediate hire opportunity for a reliable professional.
What You'll Do:
- Manage incoming calls, emails, and visitors with a professional and welcoming demeanor.
- Perform accurate data entry and maintain organized filing systems for physical and digital records.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Prepare and distribute internal communications, reports, and correspondence.
- Assist with inventory management and procurement of office supplies.
Responsibilities
- Manage incoming communications, including answering phones and responding to emails with professionalism and speed.
- Perform accurate data entry and maintain organized digital and physical filing systems.
- Coordinate and schedule meetings, appointments, and travel arrangements.
- Greet visitors and provide general administrative support to the executive team.
- Handle inventory and order office supplies as needed.
Qualifications
- High school diploma or equivalent (GED) required.
- Proven experience as an Office Assistant or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to multitask in a fast-paced environment.