Job Description
We are seeking a highly organized and proactive Office Assistant to join our dynamic team in New York City. This is an immediate hire position for a dedicated professional who thrives in a fast-paced corporate environment.
As the backbone of our daily operations, you will provide essential administrative support that keeps our office running smoothly. We pride ourselves on a collaborative culture and offer a competitive benefits package including health insurance, paid time off, and professional development opportunities.
Responsibilities
- Greet and assist all visitors with a professional and welcoming demeanor, ensuring a positive first impression.
- Manage incoming and outgoing mail, packages, and deliveries with accuracy.
- Perform general clerical duties including filing, data entry, scanning, and copying documents.
- Support the administrative team with scheduling meetings, managing calendars, and coordinating travel arrangements.
- Maintain office inventory and order necessary office supplies to ensure efficient operations.
- Answer phone calls and route inquiries to the appropriate department or individual.
- Assist with basic bookkeeping tasks such as expense reporting and invoicing support.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Previous experience as an Office Assistant, Receptionist, or in a similar administrative role is required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong organizational skills with the ability to multitask and prioritize tasks in a busy environment.
- Excellent verbal and written communication skills.
- Must be available for immediate start and willing to work flexible hours as needed.