Job Description
Join our dynamic team as an Office Assistant at Phoenix Business Solutions! We're seeking a highly organized professional to provide comprehensive administrative support in our fast-paced downtown office. This immediate hire opportunity offers competitive compensation, growth potential, and a collaborative work environment. If you're detail-oriented with a passion for streamlining operations, apply now to become an integral part of our success story!
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Handle incoming communications including calls, emails, and correspondence
- Prepare and distribute professional documents, reports, and presentations
- Maintain organized filing systems (digital and physical) for confidential records
- Coordinate office supplies inventory and vendor relationships
- Support onboarding processes for new team members
- Assist with basic bookkeeping tasks and expense report processing
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree or equivalent professional certification preferred
- Experience with office equipment (copiers, scanners, multi-line phones)