Job Description
Join a Dynamic Team in Nashville!
Nashville Professional Solutions is looking for a detail-oriented and proactive Office Assistant to join our growing team. We are offering a flexible schedule and an immediate start for the right candidate. If you are a self-starter with excellent organizational skills and a passion for efficiency, we want to meet you.
As a key member of our front-office team, you will ensure our daily operations run smoothly while providing top-tier support to our staff and clients. We pride ourselves on a modern, collaborative work environment and offer opportunities for professional growth.
Responsibilities
- General Administration: Manage daily office tasks including filing, photocopying, and scanning documents with high precision.
- Communication: Answer incoming phone calls professionally and route them to the appropriate department or individual.
- Data Management: Assist with data entry, maintain accurate digital records, and update databases as needed.
- Client Support: Greet visitors warmly, manage the reception area, and provide exceptional customer service.
- Scheduling: Coordinate meeting rooms, manage calendars, and assist with appointment scheduling.
- Office Supplies: Monitor inventory levels of office supplies and place orders to ensure the office is fully stocked.
- Special Projects: Support the management team with ad-hoc projects and special administrative requests.
Qualifications
- Education: High school diploma or GED equivalent required; Associate’s degree preferred.
- Experience: Previous experience as an Office Assistant, Receptionist, or in a similar administrative role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Interpersonal: Ability to work well independently and as part of a team in a fast-paced environment.
- Availability: Must be available for a flexible schedule, including some evenings or weekends if required.