Job Description
Join our dynamic team in Boston as an immediate-hire Office Assistant! We're seeking a proactive professional to support daily office operations and ensure seamless administrative workflows. This is your chance to make an immediate impact in a fast-paced environment while honing your organizational and communication skills. If you thrive in collaborative settings and excel at multitasking, apply today to start your career growth journey with us!
Responsibilities
- Manage incoming communications, including phone calls, emails, and mail, directing inquiries appropriately
- Coordinate calendars, schedule appointments, and arrange meetings for staff and clients
- Perform general clerical duties such as filing, photocopying, document scanning, and supply inventory management
- Assist with onboarding processes, including preparing new hire materials and office orientations
- Support event planning and meeting logistics, including setup and equipment preparation
- Handle basic bookkeeping tasks, including expense report processing and invoice tracking
- Maintain organized digital and physical filing systems for critical documents
Qualifications
- High school diploma or equivalent; associate's degree preferred
- Minimum 1 year of office administration or customer service experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to prioritize tasks and meet deadlines in a fast-paced environment
- Basic knowledge of office equipment (printers, scanners, multi-line phone systems)
- Professional demeanor with excellent customer service orientation