Job Description
Join our dynamic Philadelphia team as an Office Assistant and become the backbone of our daily operations! We're seeking a detail-oriented professional to provide essential administrative support in a fast-paced environment. This immediate hire position offers a fantastic opportunity to gain hands-on experience while contributing to our mission of delivering exceptional client service. If you thrive in collaborative settings and possess strong organizational skills, we encourage you to apply today!
Responsibilities
- Manage incoming communications including calls, emails, and mail with professionalism and efficiency
- Coordinate office calendars, schedule appointments, and maintain meeting logistics
- Assist with document preparation, filing, and record-keeping systems
- Support procurement processes by ordering office supplies and equipment
- Facilitate new employee onboarding including workspace setup and orientation materials
- Collaborate with team members on cross-departmental projects and initiatives
- Maintain a clean, organized, and welcoming office environment
Qualifications
- High school diploma or equivalent; associate degree preferred
- 1+ years of administrative support or office experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Ability to maintain confidentiality and exercise discretion
- Proven problem-solving skills and adaptability to changing priorities
- Valid Pennsylvania driver's license (for occasional errands)