Job Description
Join our dynamic team as an Office Assistant in the heart of San Jose! We're seeking a detail-oriented professional to support daily operations with exceptional organizational skills. This immediate hire opportunity offers competitive compensation and growth potential in a fast-paced tech environment. If you thrive in administrative settings and possess strong data entry expertise, we encourage you to apply today.
Responsibilities
- Accurately input, update, and maintain electronic records using proprietary software
- Manage calendars, schedule appointments, and coordinate meetings
- Handle incoming communications (calls, emails, mail) and route appropriately
- Prepare, edit, and distribute correspondence, reports, and presentations
- Assist with office supply inventory management and procurement
- Support HR functions including onboarding documentation and records
- Perform ad-h administrative tasks as needed by department heads
Qualifications
- Minimum 2 years proven data entry experience with high accuracy (10,000+ keystrokes/hr)
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Associate's degree or equivalent administrative certification preferred
- Exceptional attention to detail and error detection abilities
- Strong written and verbal communication skills
- Ability to multitask and prioritize in deadline-driven environments
- Basic knowledge of office equipment (copiers, scanners, phone systems)