Job Description
Join our dynamic team as an Office Assistant and become the backbone of our operations! We're seeking a proactive professional to manage daily administrative tasks, support executive staff, and ensure seamless office functionality. This immediate hire position offers competitive compensation and growth opportunities in San Jose's thriving tech hub. If you're organized, detail-oriented, and thrive in fast-paced environments, apply today!
Responsibilities
- Manage calendars, scheduling, and travel arrangements for executive team
- Handle incoming communications via phone, email, and in-person inquiries
- Process invoices, expense reports, and financial documentation
- Coordinate office supplies inventory and vendor relationships
- Prepare professional correspondence, reports, and presentation materials
- Support onboarding processes for new employees
- Maintain digital and physical filing systems
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Outlook, Excel, Word)
- Exceptional verbal and written communication skills
- Strong organizational and multitasking abilities
- Experience with office equipment (printers, scanners, copiers)
- Ability to maintain confidentiality and handle sensitive information
- Proactive problem-solving approach