Job Description
Immediate opening for Office Assistant position in Philadelphia, PA! Join our dynamic team at Chicago Business Solutions Inc. and become the backbone of our daily operations. We're seeking a highly organized and proactive professional to handle essential administrative tasks in a fast-paced environment. This is a fantastic opportunity to gain valuable experience with a leading firm offering competitive pay and immediate start. If you're detail-oriented, tech-savvy, and ready to hit the ground running, apply today!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism and efficiency
- Coordinate office logistics, including supply inventory, equipment maintenance, and facility management
- Prepare and distribute essential documents, reports, and correspondence using Microsoft Office Suite
- Support scheduling, calendar management, and travel arrangements for executive staff
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new hire paperwork
- Collaborate with cross-functional teams to ensure seamless workflow operations
Qualifications
- High school diploma or equivalent; Associate's degree preferred
- 1+ years of administrative or office support experience
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor and customer service mindset
- Reliable transportation and punctuality