Job Description
We're seeking a dynamic Office Assistant to join our Chicago team immediately. This high-impact role combines administrative excellence with data precision to drive our operational success. If you thrive in fast-paced environments and possess meticulous attention to detail, this is your opportunity to make an immediate impact.
Responsibilities
- Accurately enter, manage, and verify critical data in CRM and spreadsheet systems
- Manage digital filing systems with organized document retrieval protocols
- Coordinate calendars and schedule meetings for executive staff
- Process invoices, expense reports, and vendor communications
- Support mail distribution and office supply inventory management
- Act as primary point of contact for internal and external communications
- Assist with onboarding paperwork and new employee orientation
Qualifications
- Proven data entry experience with 10,000+ keystrokes per hour accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Associates degree or equivalent administrative certification
- Minimum 1 year office administration experience
- Exceptional time management and prioritization skills
- Strong written and verbal communication abilities
- Ability to maintain confidentiality in sensitive data handling