Job Description
Join our dynamic team at Houston Business Solutions Inc. as an Office Assistant and become the backbone of our thriving operations. We're seeking a highly organized and proactive professional to provide comprehensive administrative support across our downtown Houston office. This urgent opening offers immediate placement with competitive compensation and growth opportunities in a fast-paced corporate environment. Ideal for candidates who excel at multitasking and thrive in collaborative settings.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and handle travel arrangements for executives
- Prepare, edit, and distribute professional correspondence and confidential documents
- Support accounting functions including invoice processing and expense report management
- Act as primary point of contact for clients and vendors via phone/email
- Maintain digital and physical filing systems with strict confidentiality protocols
- Assist with onboarding processes and new employee orientation
Qualifications
- Minimum 2 years of administrative support experience in a corporate setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to manage multiple priorities in a deadline-driven environment
- High school diploma or equivalent; associate's degree preferred
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Knowledge of basic accounting principles is a plus