Job Description
We're seeking a highly organized Office Assistant to join our dynamic team in San Jose, CA. This immediate hire position offers the opportunity to support our fast-paced environment with exceptional administrative and data entry expertise. If you thrive in detail-oriented roles and possess strong multitasking abilities, we encourage you to apply today and start your career with us immediately.
Responsibilities
- Perform accurate and efficient data entry into CRM and database systems
- Manage office correspondence, including emails, calls, and filing systems
- Coordinate schedules, meetings, and travel arrangements for executive staff
- Prepare and distribute reports, memos, and confidential documents
- Assist in onboarding new hires and maintain employee records
- Manage office inventory and coordinate supply procurement
- Support billing, invoicing, and expense tracking processes
Qualifications
- Minimum 2 years of administrative or office support experience
- Proven proficiency in data entry with 60+ WPM typing speed
- Advanced knowledge of Microsoft Office Suite (Excel, Word, Outlook)
- Strong organizational skills with attention to detail
- Excellent written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Experience with scheduling software (e.g., Calendly, Google Calendar)