Job Description
Join our dynamic team as an Office Assistant and become the backbone of our Philadelphia operations! We're seeking a highly organized professional to provide critical administrative support in a fast-paced environment. This immediate hire opportunity offers competitive pay, flexible scheduling, and the chance to grow within a forward-thinking company. If you're a detail-oriented multitasker with a passion for seamless operations, we want to hear from you!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendar scheduling, meeting logistics, and travel arrangements for executive staff
- Prepare and distribute professional correspondence, reports, and confidential documents
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Maintain digital and physical filing systems with meticulous attention to detail
- Support HR functions including onboarding documentation and records management
- Collaborate with department heads to optimize administrative workflows
Qualifications
- Minimum 1 year of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Exceptional organizational skills with ability to prioritize competing deadlines
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion and professionalism
- Proactive problem-solving approach and adaptability to changing priorities
- High school diploma or equivalent; associate's degree preferred