Job Description
We're seeking a dynamic Office Assistant to join our Jacksonville team immediately! This full-time role offers competitive pay and benefits in a fast-paced corporate environment. As the first point of contact, you'll drive office operations excellence while supporting executive staff and coordinating cross-departmental projects. If you thrive in collaborative settings and possess exceptional organizational skills, this is your opportunity to make an immediate impact!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and visitor reception
- Prepare, edit, and distribute confidential documents and correspondence
- Oversee office inventory, procurement, and equipment maintenance
- Support HR functions including onboarding and records management
- Coordinate travel arrangements and expense reports for leadership team
- Implement process improvements to enhance operational efficiency
Qualifications
- Associate's degree in Business Administration or related field
- 3+ years of administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite and cloud-based platforms
- Exceptional written/verbal communication and interpersonal skills
- Proven ability to multitask and prioritize in deadline-driven settings
- Strong attention to detail with confidential information handling experience
- Ability to adapt quickly to changing priorities and procedures