Job Description
Immediate Hiring Opportunity: Office Assistant
Apex Business Solutions is seeking a highly organized and energetic Office Assistant to join our dynamic team in the heart of San Jose, CA. We are looking for someone ready to start immediately and contribute to a fast-paced, professional environment.
In this role, you will be the face of our office, managing daily administrative tasks and ensuring smooth operations. We offer competitive pay, a supportive team culture, and opportunities for growth.
Responsibilities
- Manage incoming and outgoing communications, including phone calls and emails.
- Organize and maintain digital and physical filing systems efficiently.
- Coordinate schedules and manage calendar appointments for management.
- Greet visitors and provide exceptional front-desk customer service.
- Prepare reports, invoices, and assist with basic data entry tasks.
- Handle office supplies inventory and manage vendor relationships.
Qualifications
- High school diploma or equivalent required.
- Proven experience as an Office Assistant or in a similar administrative role.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail and excellent time management skills.
- Excellent verbal and written communication abilities.
- Ability to work independently and collaborate within a team setting.