Job Description
We're seeking a detail-oriented Office Assistant to join our dynamic team immediately. This role is perfect for professionals with strong data entry skills seeking a fast-paced environment where you can make an immediate impact. You'll be the backbone of our office operations, ensuring seamless administrative workflows while supporting our Chicago-based team with precision and professionalism.
If you thrive in a deadline-driven setting and excel at maintaining accurate records, this is your opportunity to launch or advance your administrative career. We offer competitive compensation, comprehensive training, and a supportive culture that values growth and efficiency.
Responsibilities
- Perform high-volume data entry with 99% accuracy across multiple platforms
- Manage digital filing systems and maintain organized physical records
- Process invoices, expense reports, and purchase orders with timely follow-up
- Coordinate office communications including scheduling, email management, and call handling
- Assist in generating weekly/monthly reports using Excel and Google Sheets
- Support inventory management for office supplies and equipment
- Collaborate with team members to streamline administrative workflows
Qualifications
- Minimum 1 year experience in data entry or administrative support
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Typing speed of 45+ WPM with exceptional attention to detail
- Familiarity with CRM systems (e.g., Salesforce, HubSpot) preferred
- Strong problem-solving skills and ability to multitask effectively
- Professional demeanor and excellent written/verbal communication
- Ability to adapt quickly in a fast-paced, deadline-driven environment