Job Description
Join our dynamic team at Boston Innovations Group as a full-time Office Assistant with flexible scheduling options! We're seeking a highly organized professional to support our bustling downtown office operations. Enjoy competitive compensation, comprehensive benefits, and a supportive work environment that values work-life balance. If you're a detail-oriented individual with excellent communication skills and a passion for administrative excellence, we encourage you to apply today!
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and equipment maintenance
- Coordinate calendars, schedule meetings, and arrange travel arrangements for executives
- Handle incoming calls, emails, and correspondence with professionalism and efficiency
- Prepare, edit, and distribute reports, presentations, and other documents
- Support onboarding processes by assisting new hires with paperwork and orientation
- Maintain digital and physical filing systems with strict attention to confidentiality
- Collaborate with cross-functional teams to ensure seamless office workflows
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 3+ years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities
- Ability to maintain confidentiality and handle sensitive information
- Flexibility to adapt to changing priorities and schedules
- Proactive problem-solving mindset with attention to detail