Job Description
We're seeking a dynamic Office Assistant to join our growing team in downtown Chicago. This full-time role offers immediate hiring for an organized professional who thrives in a fast-paced environment. You'll be the backbone of our office operations, ensuring seamless daily workflows while supporting executive staff across departments. Our competitive benefits package includes health insurance, paid time off, and opportunities for professional development. If you're a detail-oriented multitasker ready to make an immediate impact, apply today!
Responsibilities
- Manage office calendars, scheduling appointments, and coordinating meetings
- Handle incoming communications including calls, emails, and mail processing
- Maintain digital and physical filing systems with meticulous attention to detail
- Assist with office supply inventory, ordering, and vendor coordination
- Prepare correspondence, reports, and documents using Microsoft Office Suite
- Support event planning and logistics for office functions
- Act as primary liaison between departments and external partners
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support or office experience
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills and ability to prioritize tasks
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proactive problem-solving approach and adaptability
- Valid driver's license and reliable transportation