Job Description
Are you an organized and detail-oriented professional looking for a rewarding career in San Francisco?
Apex Operations Solutions is seeking a dedicated Office Assistant to join our dynamic team. In this full-time role, you will play a crucial role in ensuring our daily operations run smoothly and efficiently. We offer a competitive salary, comprehensive benefits, and a collaborative work environment in the heart of downtown San Francisco.
Why Join Us?
- Competitive salary and performance bonuses.
- Health, dental, and vision insurance.
- Professional development opportunities.
- A vibrant, inclusive company culture.
Responsibilities
- General Administration: Manage incoming and outgoing mail, emails, and faxes; screen and route calls; and handle general correspondence.
- Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and set up conference rooms.
- Office Management: Maintain office supplies inventory, restock breakrooms, and ensure the reception area is welcoming and organized.
- Data Management: Perform data entry tasks, maintain digital and physical filing systems, and update employee records.
- Visitor Relations: Greet visitors, sign them in, and direct them to the appropriate personnel.
- Expense Reporting: Assist with processing expense reports and managing petty cash.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or certification in Office Administration is a plus.
- Experience: Minimum of 1-2 years of experience in an administrative or office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
- Software: Familiarity with CRM software (e.g., Salesforce, HubSpot) is preferred.