Job Description
Join our dynamic team at Capital Solutions Group in the heart of Washington DC! We're seeking a highly organized Office Assistant to support our fast-paced operations. Enjoy unparalleled flexibility with our hybrid schedule (3 days in-office, 2 remote), allowing you to achieve work-life balance while thriving in a professional environment. This role is perfect for detail-oriented professionals who excel in administrative support and want to make a tangible impact.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Provide comprehensive administrative support to executive team including calendar management and travel arrangements
- Maintain accurate digital and physical filing systems with strict confidentiality protocols
- Coordinate client communications and meeting logistics across multiple departments
- Support onboarding processes including new hire setup and equipment provisioning
- Assist with expense reporting and invoice processing using financial software
- Act as primary point of contact for office visitors and internal staff inquiries
Qualifications
- Minimum 2 years administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Experience with office management software (e.g., Asana, Trello, or similar)
- Proven problem-solving skills with a customer service mindset
- High school diploma or equivalent; associate's degree preferred