Job Description
We are seeking a detail-oriented and proactive Office Assistant to join our growing team in Philadelphia, PA. In this pivotal role, you will serve as the backbone of our daily operations, ensuring seamless administrative functions and maintaining the integrity of our data systems. If you excel in fast-paced environments and possess a knack for accuracy, we want to hear from you.
As a key member of our staff, you will be responsible for managing vital information flow, supporting executive functions, and ensuring our office runs efficiently. We offer a competitive salary, comprehensive benefits, and a collaborative culture that values your contributions.
Responsibilities
- Perform high-volume data entry with a focus on accuracy and speed, ensuring all records are up-to-date in our internal databases.
- Manage and organize physical and digital filing systems, including archiving and retrieving documents as requested.
- Handle incoming communications professionally, including answering phones, routing calls, and responding to email inquiries.
- Assist with inventory management and procurement by tracking supplies and processing purchase orders.
- Prepare and distribute internal memos, reports, and presentations using Microsoft Office Suite.
- Support the administrative team with meeting coordination, scheduling, and travel arrangements.
- Maintain a clean and organized workspace to promote a professional work environment.
Qualifications
- High school diploma or GED required; associate’s degree in Business Administration or a related field is a plus.
- Proven experience in office administration, clerical work, or data entry (1-2 years preferred).
- Exceptional typing speed and accuracy (minimum 45 WPM).
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and experience with database software is highly desirable.
- Strong attention to detail with the ability to detect and correct errors quickly.
- Excellent verbal and written communication skills.
- Reliable transportation and ability to work on-site in Philadelphia, PA.