Job Description
Are you a detail-oriented professional seeking a rewarding opportunity in Los Angeles? Apex Office Solutions is currently hiring a dedicated Office Assistant and Data Entry Specialist to join our growing team. In this role, you will be the backbone of our daily operations, ensuring administrative efficiency and maintaining accurate data records.
We pride ourselves on a fast-paced, professional environment where your organizational skills will make a tangible impact. If you have a knack for data precision and enjoy supporting a busy office, we want to hear from you.
Responsibilities
- Perform high-volume data entry tasks with a focus on accuracy and speed using internal software and spreadsheets.
- Maintain and organize both physical and digital filing systems to ensure documents are easily retrievable.
- Handle incoming and outgoing mail, packages, and deliveries in a timely manner.
- Answer phone inquiries professionally and direct calls to the appropriate personnel.
- Schedule meetings and manage the executive calendar.
- Assist with inventory management and ordering office supplies.
- Prepare and distribute internal memos and reports.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Proven experience in office administration or data entry (minimum 1 year).
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace.
- Fast typing speed with a minimum of 45 WPM.
- Strong attention to detail and problem-solving skills.
- Excellent verbal and written communication abilities.
- Ability to work independently and collaboratively in a team setting.