Job Description
Apex Administrative Solutions is seeking a highly organized and efficient Office Assistant to join our dynamic team in San Jose, CA. As a key member of our administrative staff, you will play a vital role in ensuring our daily operations run smoothly through precise data entry and exceptional office management.
This is an immediate hire opportunity for a self-starter who thrives in a fast-paced environment. We offer a competitive salary, a collaborative work culture, and opportunities for growth within the company. *(Note: We are also currently hiring for roles in Texas.)*
Responsibilities
- Perform high-volume data entry with a strict focus on accuracy and speed.
- Manage incoming and outgoing correspondence, including emails and phone calls.
- Maintain and organize both physical and digital filing systems for easy retrieval.
- Assist with inventory management and office supply reordering.
- Prepare reports and documents using the Microsoft Office Suite.
- Schedule meetings and coordinate appointments for the executive team.
- Provide general administrative support to ensure office operations run efficiently.
Qualifications
- High school diploma or equivalent required.
- Proven experience in data entry and general office administration.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Excellent typing speed (minimum 40 WPM).
- Strong attention to detail and problem-solving skills.
- Ability to prioritize tasks and manage time effectively in a busy office.