Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our growing team in San Jose. This is an immediate hire opportunity for a proactive individual with strong data entry skills and a passion for administrative excellence. In this pivotal role, you will ensure the smooth operation of our daily activities by maintaining accurate records, managing communications, and supporting our diverse departments.
If you are ready to start your career with a reputable company and enjoy a fast-paced environment, we encourage you to apply today.
Responsibilities
- Perform accurate and high-volume data entry into company databases, spreadsheets, and CRM systems.
- Manage incoming and outgoing mail, emails, and phone calls with professionalism and efficiency.
- Organize and maintain both physical and digital filing systems to ensure easy document retrieval.
- Prepare and format reports, invoices, and correspondence using Microsoft Office Suite.
- Assist with scheduling appointments, coordinating meetings, and maintaining calendars for management.
- Order office supplies and manage inventory to ensure the workspace is fully equipped.
- Support special projects and ad-hoc administrative tasks as required.
Qualifications
- High school diploma or GED required.
- Proven experience in data entry, administrative support, or a related field.
- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
- Strong typing speed (minimum 45 WPM) and exceptional attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently with minimal supervision while meeting strict deadlines.
- Reliable transportation is preferred.