Job Description
We are seeking a highly organized and detail-oriented Office Assistant to join our dynamic team in downtown Chicago. In this pivotal role, you will be the backbone of our daily operations, managing high-volume data entry tasks and ensuring our administrative records are impeccable.
If you have a knack for accuracy, a professional demeanor, and are looking to grow your career in a stable office environment, we encourage you to apply. We offer a competitive salary and a supportive culture that values employee growth.
Responsibilities
- Perform high-volume data entry with a focus on speed and absolute accuracy.
- Maintain and update both digital and physical filing systems to ensure easy retrieval of information.
- Prepare and format documents, spreadsheets, and reports for management review.
- Assist with general office duties, including answering phones, responding to emails, and scheduling appointments.
- Verify data against source documents for discrepancies and correct errors immediately.
- Collaborate with the finance and operations teams to process invoices and purchase orders.
- Ensure compliance with company confidentiality and data privacy policies.
Qualifications
- High school diploma or equivalent (Associate’s degree in Business or related field preferred).
- Proven experience in data entry or general office administration (1-2 years preferred).
- Advanced proficiency in Microsoft Office Suite, specifically Excel and Word.
- Typing speed of at least 45 WPM with high accuracy.
- Strong attention to detail and the ability to spot errors quickly.
- Excellent verbal and written communication skills.
- Ability to work independently and prioritize multiple tasks in a fast-paced environment.