Job Description
Join our dynamic team in San Jose as a Local Office Assistant specializing in data entry operations. This role is perfect for detail-oriented professionals who thrive in fast-paced environments. You'll be the backbone of our administrative operations, ensuring seamless information flow across departments. We offer competitive compensation, comprehensive benefits, and opportunities for career growth in a tech-forward workplace. If you're passionate about precision and organizational excellence, we want to meet you!
Responsibilities
- Accurately enter, update, and maintain critical data in CRM and ERP systems
- Process invoices, purchase orders, and expense reports with meticulous attention to detail
- Manage digital and physical filing systems for easy document retrieval
- Coordinate office logistics including inventory management and supply procurement
- Assist with scheduling, calendar management, and meeting coordination
- Support HR functions onboarding documentation and personnel records
- Generate daily, weekly, and monthly reports for department heads
- Collaborate with cross-functional teams to ensure data integrity
Qualifications
- Minimum 2 years of professional data entry experience with proven accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace
- Type 60+ WPM with exceptional 10-key numeric accuracy
- Experience with data management systems (Salesforce, QuickBooks preferred)
- Strong organizational skills with ability to prioritize multiple tasks
- Associate degree or equivalent certification in office administration
- Excellent written and verbal communication skills
- Ability to maintain confidentiality and handle sensitive information