Job Description
Apex Administrative Services is currently seeking a dedicated Office Assistant & Data Entry Specialist to join our dynamic team in San Jose, CA. If you are a proactive professional with a knack for accuracy and organization, we want to hear from you. This is an immediate hire opportunity for a reliable candidate looking to grow their career in a fast-paced environment.
Why Join Us?
- Competitive hourly pay ($18 - $25/hr).
- Immediate start available.
- Opportunity for long-term employment.
- Supportive and collaborative work culture.
Role Overview:
The successful candidate will be responsible for managing daily office operations and ensuring the integrity of our data systems. You will serve as the first point of contact for visitors and clients, demonstrating professionalism and efficiency at all times.
Responsibilities
- Perform high-volume data entry tasks with a focus on speed and accuracy.
- Manage incoming and outgoing correspondence, including email and phone inquiries.
- Organize and maintain physical and digital filing systems.
- Assist with basic bookkeeping and expense reporting.
- Schedule appointments and coordinate meeting logistics.
- Maintain office supplies inventory and order when necessary.
- Greet guests and provide general administrative support to the management team.
Qualifications
- High school diploma or GED required.
- Proven experience in office administration or data entry (1+ years preferred).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Excellent typing speed (40+ WPM).
- Strong attention to detail and organizational skills.
- Ability to multitask in a fast-paced environment.
- Reliable transportation is a must.