Job Description
Are you a meticulous professional with a passion for organization?
We are seeking a dedicated Office Assistant to join our dynamic team in the heart of San Jose, CA. In this role, you will be the backbone of our daily operations, ensuring that our data is accurate, our files are organized, and our office runs like a well-oiled machine.
At Apex Administrative Services, we value attention to detail and efficiency. If you thrive in a fast-paced environment and have a knack for data entry, we want to hear from you. You will have the opportunity to work with a supportive team and contribute to projects that drive our business forward.
Why Join Us?
- Competitive hourly rate ($18 - $25/hr)
- Comprehensive benefits package
- Collaborative and modern work environment
- Opportunities for professional growth
Responsibilities
- Perform high-volume data entry tasks with 99% accuracy, ensuring all information is entered into our CRM and database systems correctly.
- Manage and maintain physical and digital filing systems, ensuring documents are easily retrievable and organized.
- Assist with inventory tracking, supply management, and procurement processes to keep office resources stocked.
- Process incoming and outgoing mail, including sorting, distribution, and handling sensitive correspondence.
- Coordinate meeting schedules, prepare agendas, and take minutes for executive meetings.
- Assist the administrative team with payroll data collection and expense report verification.
Qualifications
- High school diploma or equivalent; Associate’s degree in Business Administration or a related field is preferred.
- Proven experience in office administration and data entry roles.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with advanced Excel skills (pivot tables, vlookups) a plus.
- Fast and accurate typing speed (minimum 45 WPM).
- Strong organizational skills with the ability to prioritize tasks in a multi-faceted environment.
- Excellent verbal and written communication skills.