Job Description
We are looking for a highly organized and proactive Office Assistant to join our dynamic team. Based in Charlotte, NC, with the flexibility to support operations in Pennsylvania, this role offers a unique opportunity to work in a fast-paced environment where no two days are the same.
As part of our growing workforce, you will play a crucial role in ensuring our office runs smoothly, assisting with administrative tasks, and serving as the first point of contact for our clients and visitors.
Why Join Us?
- Flexible Schedule: Enjoy a work-life balance that fits your needs.
- Growth Opportunities: Clear pathways for career advancement within the company.
- Modern Environment: Work in a collaborative, tech-forward office setting.
Responsibilities
- Administrative Support: Manage incoming emails, respond to inquiries, and handle phone calls with professionalism and efficiency.
- Record Management: Organize, update, and maintain accurate digital and physical filing systems for the entire department.
- Scheduling & Coordination: Manage calendars, schedule meetings, and coordinate travel arrangements for team members.
- Data Entry: Perform accurate data entry tasks into various database systems and prepare reports as needed.
- Office Supplies: Monitor inventory levels of office supplies and place orders to ensure the office is fully equipped.
- Customer Service: Greet visitors, direct them to the appropriate personnel, and provide general information about the company.
Qualifications
- Education: High school diploma or GED required; Associate’s degree in Business Administration is a plus.
- Experience: 1-2 years of experience in an office or administrative support role.
- Software Proficiency: Must be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a friendly, professional demeanor.
- Organization: Strong attention to detail and the ability to multitask effectively in a busy environment.
- Reliability: Must be punctual and able to adhere to the flexible schedule requirements.