Job Description
Join our vibrant San Diego team as a Local Office Assistant and become the backbone of our daily operations! We're seeking a proactive, detail-oriented professional to manage administrative tasks, coordinate communications, and ensure our office runs seamlessly. This is an excellent opportunity to grow your career in a supportive environment with competitive benefits and a collaborative culture.
Responsibilities
- Manage incoming communications (phone, email, mail) and provide exceptional customer support
- Schedule appointments, coordinate meetings, and maintain office calendars
- Process incoming/outgoing correspondence and maintain organized filing systems
- Order office supplies, manage inventory, and coordinate equipment maintenance
- Support accounting tasks including expense reports and invoice processing
- Assist with onboarding new hires and office orientation procedures
- Coordinate travel arrangements and prepare expense reports for staff
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support or office management experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Knowledge of basic bookkeeping principles
- Valid California driver's license (for occasional errands)