Job Description
Join our dynamic team as a Flexible Schedule Office Assistant in the heart of San Antonio! We're seeking a highly organized professional to support daily operations with exceptional administrative support. Enjoy a work-life balance with our adaptable scheduling options while contributing to a thriving business environment. This role offers growth opportunities and a collaborative culture that values your expertise.
What We Offer:
- Competitive hourly pay with performance-based incentives
- Flexible scheduling options (mornings/afternoons)
- Comprehensive training and career development
- Modern office with downtown views
- Health benefits for part-time employees
Responsibilities
- Manage executive calendars and coordinate complex scheduling
- Handle incoming communications (phone, email, in-person) with professionalism
- Process invoices, expense reports, and financial documentation
- Organize and maintain digital filing systems with meticulous attention to detail
- Coordinate office logistics including supply inventory and equipment maintenance
- Support event planning and meeting coordination for 10-20 staff members
- Assist with onboarding processes and new hire orientation materials
Qualifications
- Associate's degree or 2+ years administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional time management and multitasking abilities
- Strong written and verbal communication skills
- Experience with scheduling software (e.g., Calendly, Acuity)
- Ability to maintain confidentiality in sensitive environments
- Proactive problem-solving approach with minimal supervision