Job Description
Join Philly Business Solutions as a Local Office Assistant and become the backbone of our vibrant Philadelphia team! We're seeking a detail-oriented professional to deliver exceptional administrative support in our fast-paced downtown office. Enjoy competitive compensation, comprehensive benefits, and opportunities for career growth in one of America's most dynamic cities. If you thrive in collaborative environments and excel at keeping operations running smoothly, we want to meet you!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate complex calendars, schedule meetings, and arrange travel logistics for executives
- Handle confidential data entry, record-keeping, and document management with precision
- Serve as primary point of contact for internal/external communications via phone, email, and in-person
- Assist with onboarding processes, new hire paperwork, and HR administrative tasks
- Prepare professional correspondence, reports, and presentations using Microsoft Office Suite
- Support event coordination and meeting logistics for office functions and client visits
Qualifications
- Associate's degree or equivalent combination of education and experience required
- Minimum 2 years of proven office administration or support experience
- Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple tasks
- Strong written and verbal communication abilities with professional demeanor
- Ability to maintain confidentiality and handle sensitive information
- Proficient in office equipment operation (printers, scanners, multi-line phones)
- Local Philadelphia residency preferred; familiarity with city transportation a plus