Job Description
Join CityStaff Solutions as a Local Administrative Assistant and experience the freedom of daily pay while supporting dynamic teams in Seattle's vibrant business district. We're seeking organized professionals to provide essential office support with immediate compensation for your hard work. Enjoy flexible scheduling, collaborative environments, and the opportunity to build your career in administrative excellence.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for department executives
- Process incoming communications (calls, emails, mail) and prioritize responses
- Maintain digital and physical filing systems with strict confidentiality protocols
- Coordinate office operations including supply inventory and vendor communications
- Prepare and format professional documents, reports, and presentations
- Support team meetings through logistics coordination and minute-taking
- Assist with onboarding processes for new administrative staff
Qualifications
- Minimum 2 years of administrative support experience in office environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional time management and multitasking abilities
- Strong attention to detail with accurate data entry skills
- Professional verbal/written communication skills
- Ability to work independently with minimal supervision
- Valid Washington state ID for daily payroll processing
- Proven experience with calendar management software (e.g., Google Calendar)