Job Description
Join our dynamic team in sunny San Diego as an Office Assistant! We're seeking a detail-oriented professional to ensure our office runs smoothly while supporting our vibrant local business community. This role offers growth opportunities in a collaborative environment with competitive benefits and a prime downtown location. If you're passionate about administrative excellence and thrive in fast-paced settings, apply today to become an integral part of our success story.
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and facility coordination
- Provide exceptional front-desk support including visitor greeting, call screening, and appointment scheduling
- Assist with document preparation, filing, and digital record-keeping using Microsoft Office Suite
- Coordinate office events, meetings, and travel arrangements for 15+ team members
- Support HR processes including onboarding paperwork and employee inquiries
- Maintain accurate financial records and expense reports for departmental budgets
- Collaborate with cross-functional teams to ensure seamless project execution
Qualifications
- Minimum 2 years of office administration or customer service experience
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and office equipment
- Exceptional organizational skills with ability to multitask in fast-paced environments
- Strong written and verbal communication abilities with professional demeanor
- Associate's degree in Business Administration or related field preferred
- Knowledge of basic accounting principles and office budget management
- Proactive problem-solving approach with attention to detail
- Local San Diego residency required (no remote work)