Job Description
Join our dynamic team as an Office Assistant at Urban Solutions Group in downtown Chicago! We're seeking a highly organized professional to support our fast-paced operations. This immediate hire opportunity offers competitive compensation, comprehensive benefits, and career growth in a collaborative environment. Help us maintain seamless office operations while supporting our mission to deliver exceptional client experiences.
Responsibilities
- Manage daily office operations including mail handling, supply inventory, and facility maintenance
- Coordinate calendars, schedule meetings, and arrange travel for executives
- Process invoices, expense reports, and financial documentation with precision
- Serve as primary point of contact for clients and visitors with exceptional communication skills
- Maintain digital and physical filing systems for confidential records
- Support HR functions including onboarding and document processing
- Collaborate with team members to ensure operational efficiency
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Associate degree or equivalent administrative certification preferred
- Experience with office management software (e.g., Asana, Trello)
- Proven ability to handle confidential information with discretion