Job Description
Join our vibrant downtown Chicago team as an Office Assistant and become the backbone of our dynamic operations! We're seeking a detail-oriented professional to ensure our office runs seamlessly while supporting a collaborative and inclusive work environment. As the first point of contact for clients and visitors, you'll embody our commitment to excellence in customer service and operational efficiency. Enjoy competitive compensation, comprehensive benefits, and growth opportunities in one of America's most iconic business districts.
Responsibilities
- Manage front desk operations including call screening, mail distribution, and visitor greeting
- Coordinate office calendars, meeting scheduling, and travel arrangements
- Maintain inventory of office supplies and equipment ordering
- Prepare and process documents, reports, and correspondence
- Assist with onboarding processes including new hire setup
- Support cross-departmental projects with administrative tasks
- Ensure compliance with office protocols and safety standards
Qualifications
- 2+ years of professional office administration experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to multitask in a fast-paced environment
- Associates degree or relevant certification preferred
- Experience with office management software (e.g., Office 365)
- Professional demeanor with customer service orientation