Job Description
Join our innovative team at Metropolitan Solutions Group as a full-time Office Assistant in the heart of San Francisco! We're seeking a highly organized professional to support our fast-paced operations with exceptional administrative expertise. This hybrid-friendly role offers a flexible schedule (Monday-Friday 9am-5pm with core hours 10am-3pm), competitive benefits, and opportunities for growth. If you thrive in dynamic environments and excel at multitasking, apply now to become the backbone of our office!
Responsibilities
- Manage daily office operations including supply inventory, mail processing, and facility coordination
- Schedule appointments, coordinate meetings, and maintain executive calendars
- Handle confidential documentation, data entry, and record-keeping systems
- Provide exceptional customer service via phone, email, and in-person interactions
- Assist with onboarding processes and new hire orientation preparations
- Collaborate with departments on event planning and travel arrangements
- Maintain organized filing systems (physical/digital) and document retention protocols
Qualifications
- 3+ years of administrative support experience in professional settings
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail and accuracy
- Strong written and verbal communication abilities
- Ability to prioritize tasks and manage competing deadlines
- Experience with office equipment (copiers, scanners, multi-line phones)
- High school diploma or equivalent; associate's degree preferred
- Proven adaptability to changing priorities and flexible work arrangements