Job Description
Join our dynamic team at City Office Solutions as a Local Office Assistant and become the backbone of our Philadelphia operations! We're seeking a detail-oriented professional to maintain a productive, welcoming office environment while supporting our staff and clients. This role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative setting. If you thrive in organized spaces and enjoy enabling others to succeed, apply today!
Responsibilities
- Manage daily office operations including mail processing, supply inventory, and equipment maintenance
- Coordinate calendars, schedule appointments, and arrange travel logistics for executives
- Handle incoming communications professionally via phone, email, and in-person interactions
- Prepare and distribute correspondence, reports, and confidential documents
- Assist with onboarding processes and new hire orientation materials
- Support departmental projects through data entry, filing, and record management
- Collaborate with vendors for facility services and office procurement
Qualifications
- High school diploma or equivalent; associate's degree preferred
- 2+ years of administrative support or office coordination experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with meticulous attention to detail
- Strong written and verbal communication abilities
- Ability to multitask and prioritize in a fast-paced environment
- Discretion in handling confidential information
- Knowledge of Philadelphia area business culture preferred