Job Description
Join our dynamic Chicago team as an Office Assistant where precision meets efficiency! We're seeking a detail-oriented professional to support daily operations with exceptional data entry and administrative support. In this vital role, you'll ensure seamless office workflows while contributing to our mission of delivering outstanding client experiences. Enjoy competitive benefits, professional development opportunities, and a collaborative environment in the heart of downtown Chicago.
Responsibilities
- Accurately enter, update, and maintain data in CRM and ERP systems with zero-error tolerance
- Manage digital filing systems and document retrieval protocols for 50+ daily transactions
- Coordinate calendars, schedule meetings, and handle correspondence for executive team
- Process invoices, expense reports, and purchase orders with strict compliance standards
- Support office inventory management and supply chain coordination
- Assist with onboarding new hires including equipment setup and system training
- Generate weekly operational reports using Excel and data visualization tools
Qualifications
- Minimum 2 years professional data entry experience with 10,000+ keystrokes/hour accuracy
- Expert proficiency in Microsoft Office Suite (Excel pivot tables, Word formatting)
- Proven experience with Salesforce or similar CRM platforms
- Associates degree in Business Administration or related field preferred
- Exceptional organizational skills with ability to prioritize competing deadlines
- Professional communication skills for client and stakeholder interactions
- Basic understanding of accounting principles and office protocols
- Ability to pass background check and drug screening