Job Description
Join our dynamic team as a Flexible Schedule Administrative Assistant at Innovate Solutions Group! We're seeking a highly organized professional to support our operations with adaptable hours that work around your life. This full-time role offers a unique blend of structure and flexibility, perfect for balancing personal commitments while advancing your career in a supportive environment.
As the backbone of our Albuquerque office, you'll manage critical administrative functions with precision and efficiency. We value initiative, attention to detail, and a proactive approach to problem-solving. If you thrive in a collaborative setting where your contributions directly impact success, we encourage you to apply today!
Responsibilities
- Coordinate calendars, schedule appointments, and manage executive travel arrangements
- Prepare, edit, and distribute professional correspondence, reports, and presentations
- Manage digital filing systems and ensure confidential data protection protocols
- Oversee office inventory, procurement, and vendor relationship management
- Support onboarding processes and coordinate cross-departmental communications
- Assist in event planning and logistical coordination for internal meetings
- Maintain accurate financial records and expense tracking
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- Minimum 3 years of administrative support experience
- Proficiency in Microsoft Office Suite and Google Workspace
- Exceptional written and verbal communication skills
- Strong organizational abilities with meticulous attention to detail
- Experience with scheduling software (e.g., Calendly, Doodle)
- Ability to manage competing priorities in a fast-paced environment
- Proven discretion when handling confidential information