Job Description
Join our dynamic team as an Office Assistant at Capital Administrative Solutions, where we value precision, efficiency, and proactive support. This immediate hire opportunity offers a collaborative environment in the heart of Arlington, VA, with competitive benefits and growth potential. As a key support pillar for our operations, you'll ensure seamless daily workflows while contributing to a culture of excellence. If you're detail-oriented, tech-savvy, and thrive in fast-paced settings, apply today to start your career journey with us.
Responsibilities
- Manage incoming communications including calls, emails, and correspondence with professionalism
- Coordinate office operations including supply inventory, equipment maintenance, and space management
- Support document processing, filing systems, and digital record-keeping protocols
- Assist with scheduling, calendar management, and meeting coordination for leadership teams
- Perform data entry, report generation, and basic bookkeeping tasks using Microsoft Office Suite
- Facilitate onboarding processes including new hire paperwork and orientation materials
- Collaborate with departments to ensure smooth cross-functional project execution
Qualifications
- Minimum 2 years of administrative or office support experience required
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing tasks
- Strong written and verbal communication abilities
- Experience with office equipment (printers, scanners, multi-line phone systems)
- Knowledge of basic bookkeeping principles and office procedures
- Ability to maintain confidentiality and handle sensitive information
- Associate's degree or relevant certification preferred