Job Description
Join our dynamic team at Innovate Solutions Group as an Office Assistant in the heart of San Jose's tech hub. We're seeking a detail-oriented professional to streamline our daily operations and ensure seamless data management. This hybrid role combines in-office collaboration with remote flexibility, offering growth opportunities in a fast-paced environment. If you're passionate about precision and supporting business excellence, we want to meet you!
Responsibilities
- Maintain accurate and up-to-date digital records using CRM and database systems
- Process high-volume data entry with zero-error tolerance for financial and operational records
- Coordinate office logistics including inventory management, supply procurement, and vendor communications
- Support executive scheduling, meeting coordination, and travel arrangements
- Generate weekly reports on operational metrics using Excel and Google Analytics
- Manage incoming communications (phone, email, mail) with professional etiquette
Qualifications
- Minimum 2 years experience in data entry with proven accuracy rate >99%
- Advanced proficiency in Microsoft Office Suite (Excel pivot tables, Word formatting)
- Experience with CRM systems (Salesforce/HubSpot) preferred
- Exceptional organizational skills with ability to prioritize competing tasks
- Professional communication skills for internal/external stakeholder interactions
- High school diploma required; associate's degree preferred