Job Description
Join our dynamic team at Urban Solutions Inc. in the heart of Seattle! We're seeking a highly organized Office Assistant to support our fast-paced operations with exceptional professionalism and flexibility. This role offers the perfect work-life balance with a customizable schedule, ideal for students, parents, or professionals seeking adaptable hours. You'll be the backbone of our office, ensuring seamless daily operations while contributing to a collaborative and innovative environment.
Responsibilities
- Manage calendars, schedule appointments, and coordinate meeting logistics
- Handle incoming communications via phone, email, and in-person with exceptional professionalism
- Maintain organized filing systems (digital and physical) and ensure data accuracy
- Process incoming/outgoing mail and office supplies inventory management
- Support event coordination and office reception duties
- Assist with basic bookkeeping tasks and expense report preparation
- Collaborate with team members to streamline administrative workflows
Qualifications
- Minimum 2 years of administrative support experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Ability to multitask effectively in a fast-paced environment
- Proven problem-solving skills and initiative
- Flexibility to work between 20-30 hours/week with adjustable schedule
- Associate degree or equivalent certification preferred