Job Description
Join our dynamic team at Chicago Business Solutions as an Office Assistant and become the backbone of our operations! We're seeking a highly organized professional to ensure seamless office functionality in our downtown Chicago headquarters. This immediate opening offers competitive compensation, comprehensive benefits, and a collaborative environment where your contributions are valued. If you thrive in fast-paced settings and possess exceptional multitasking abilities, apply now to start your rewarding career journey!
Responsibilities
- Manage incoming communications via phone, email, and in-person inquiries with professionalism
- Coordinate calendars, schedule meetings, and maintain executive appointment systems
- Process and distribute incoming mail, packages, and office supplies
- Assist with document preparation, filing, and digital record management
- Support onboarding processes and new employee orientation
- Collaborate with team members to ensure office equipment functionality
- Oversee office inventory and coordinate maintenance requests
Qualifications
- High school diploma or equivalent; associate degree preferred
- Minimum 2 years of office administration experience
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional organizational and time-management skills
- Strong written and verbal communication abilities
- Ability to handle confidential information with discretion
- Proactive problem-solving and adaptability to changing priorities