Job Description
Join our dynamic team at City Business Solutions as an Office Assistant specializing in data entry. We're seeking a detail-oriented professional to maintain accurate records, support daily office operations, and contribute to our mission of excellence. Enjoy a collaborative environment in Philadelphia's vibrant business district with opportunities for growth and competitive benefits.
Responsibilities
- Enter, verify, and maintain critical data in CRM and ERP systems with 99.9% accuracy
- Process invoices, purchase orders, and financial documents within SLAs
- Manage digital filing systems and document retrieval protocols
- Coordinate office logistics including supply inventory, mail distribution, and meeting support
- Generate weekly/monthly reports using Excel and proprietary software
- Assist with onboarding new hires and training on data entry procedures
- Collaborate with accounting team for reconciliation tasks
Qualifications
- Minimum 2 years experience in data entry or administrative roles
- Proficiency in MS Office Suite (Excel pivot tables required)
- 10-key typing speed of 8,000+ KPH with zero errors
- Knowledge of HIPAA/GDPR compliance for sensitive data handling
- Associate degree in business administration or related field preferred
- Experience with Salesforce or SAP systems highly desirable
- Proven ability to meet tight deadlines in high-volume environments